1100
Policy
Community Relations
Public Access to
School Records -Examination. Making Memoranda. An Copying
I. The school
district, through the Administration, shall provide citizens of the state of
2. School
district records may be examined at the school district offices during the
hours such
offices are open for the ordinary transaction
of business. School district offices will be open for the ordinary transaction
of business (a) during the school year on such days as school is in session,
and (b) during the summer months when school is not in session, Monday through
Friday when an administrator is present, except legal holidays.
3. School records
may be obtained in the form in which the school record is maintained or
produced including, but not limited to,
printouts, electronic data, disc, tapes, and photocopies. The school district
will not be required to produce or generate any school district record in a new
or different form or format modified from that of the original school district
record. Copies of school district records may be made as follows:
(a) Copies may be made by citizens or other persons using their own
copying or
photocopying equipment,
provided that such copies shall be made on the premises of the school district
offices or at a location mutually agreed to by the requester and the school
district.
(b) Copies may be obtained from
the school district if the school district has copying
equipment reasonably
available, and upon payment of a fee for providing copies of such school
district records. The Administration shall establish a fee schedule for the
copying of school district records, provided that such fee is not to exceed the
actual cost of making the copies available. Actual costs of making copies
available include: Paper, discs, and other hard copy materials, copier device
costs (equipment lease, depreciation and maintenance), electricity and the cost
of personnel. If the copies requested are estimated by the school district to
cost more than fifty dollars ($50.00), the school district may require the
requester to furnish a deposit prior to fulfilling such request.
4. Upon written
request for access to school district records, the school district will provide
to
the requester as soon as is practicable
and without delay, but not more than four (4) business days after actual
receipt of the request:
(a) Access to or, if copying
equipment is reasonably available, copies of the school
district records
requested;
(b) A written denial of the
request, or portion thereof, if there is a legal basis for such denial of
access to school district records on a written form from the school district.
[See, Regulation Form A, "Denial of Access To
(c) If the entire request
cannot with reasonable good faith efforts be fulfilled within four (4) business
days after actual receipt of the request due to the significant difficulty or
extensiveness of the request, the school district shall provide a written
explanation, including the earliest practicable date for fulfilling the
request, and estimate of the expected cost of any copies, and an opportunity to
modify or prioritize the items within the request. [See, Regulation Form B,
"Explanation of Delay in Fulfilling Request for
Legal Reference:
Neb. Rev. Stat. § 84-712 et. seq.
Adopted: October
4, 1983
Revised: November
7, 1991
Revised: August
7, 2000
1100-A
Regulation
Community
Relations
Denial of
Access To
Name of Requester:_________________________________________________
Date of School
Record Request:_____________________________________
Name of
Administrator Denying Record Request:_________________________
Description of
Records Requested (Actual written request for record may be attached):
________________________________________________________________
________________________________________________________________
________________________________________________________________
Please be advised
that the school district has determined that there is a legal basis for a
denial of access or copies to all or a portion of the school record requested,
and hereby provides the following information in regarding such denial:
A.
Description of the contents of the
records withheld: _____________________
________________________________________________________________
________________________________________________________________
B.
Statement of the specific reasons for
the denial (Correlate specific portions of the records to specific reasons;
include citation of statute expressly providing that particular information or
records shall not be made public): ___________
_______________________________________________________________
_______________________________________________________________
NOTICE: Pursuant to Neb. Rev. Stat. § 84-712.03, you may
have a right of judicialor administrative review of
the denial of access to school district records set forth above, including a
right to petition for a writ of mandamus, or petition the Attorney General to
review the record to determine if it may be withheld from public inspection.
August 7, 2000
1100-B
Regulation
Community
Relations
Explanation
of Delay in Fulfilling Request for
Your entire
request for school district records cannot with reasonable good faith efforts
be fulfilled within four (4) business days after actual receipt of such request
due to (check all applicable boxes):
·
Significant difficulty in compiling or
copying such records;
·
Extensiveness of the request.
A.
Additional Explanation:
________________________________________________
________________________________________________________________________
________________________________________________________________________
B. Projected Date of Fulfilling Request:. ______________________________________
C. Projected Cost of Copies:
$_______________________.
Modification or
Prioritization of Request: You may modify or prioritize the items in your
request to expedite the availability of the school records requested; please
set forth your modification or prioritized items in the space provided below
and return to the office of the business office:
_______________________________________________________
_______________________________________________________________________
_______________________________________________________________________.
August 7, 2000
1100-C
Regulation
Community Relations
Schedule of Copying Charges
Photocopying, First Copy $
.25
Computer Printouts
Each
Additional Copy of Same
Document Made at Same Time $ .05
Electronic Media First Copy $
.25
(plus cost of media used
(CD, 3 1/2" floppy, etc.))
Each
Additional Copy of same
Electronic
media document $ .05
(plus actual cost of blank media)
Postage Actual Cost of Postage when mailing public documents requested under this
policy
August 7, 2000