3311

Policy

 

Business

 

Purchasing Guides Miscellaneous Expenditures

 

 

The Ashland-Greenwood Public Schools will comply with the Local Government Miscellaneous Expenditure Act regarding expenditures for members of its Board of Education, employees and volunteers incurred while attending educational workshops, conferences, training programs, official functions, hearings, or meetings both inside and outside of the school district. The Board of Education hereby authorizes attendance by employees or volunteers at these types of events provided; the event has been approved in advance by the Superintendent or his or her designee.

 

The Board of Education also authorize individual board members to be reimbursed for expenses incurred while attending official board meetings, committee meetings of the board, meetings requiring the attendance of a board member to represent the school district in an official capacity, meetings and conferences sponsored by the Nebraska Association of School Boards or the National School Boards Association or other meetings, conference, workshops, functions, hearings approved in advance by the Board of Education.

 

Board members, employees or volunteers who participate in such activities may be reimbursed for registration fees, tuition costs, fees or charges. Board members, employees or volunteers who participate in such activities may also be reimbursed for travel at the mileage rate authorized by the Department of Administrative Services for the state of Nebraska or in the case of commercial travel at the actual cost of such travel.

 

Board members, employees or volunteers may be reimbursed for meals and lodging provided a fully itemized claim is submitted substantiating the reimbursement. The Superintendent may authorize in special situations the use of the federal Internal Revenue Service table for reimbursement of expenses for meals and lodging. The Board shall expressly approve these expenditures through the process of approving the claim for the expenditures.

 

The Board of Education authorizes the expenditures of district funds for the provision of nonalcoholic beverages and cookies or amenities provided to individuals attending public meetings of the governing body. The Board of Education authorizes the expenditure of funds for beverages and meals for volunteers following their participation in a special activity at the request of the district including but not limited to activities such as flood clean-up, mowing or picking up litter, removing graffiti, removing snow, participating on a special school committee whose meeting extends through the typical mealtime period.

 

The Board of Education also authorizes one recognition dinner each year for board members, employees or volunteers with a maximum cost not to exceed $25 per dinner. Dinners shall not be provided to spouses unless the spouse is a board member, employee or volunteer. The Superintendent at his or her discretion may hold more than one recognition dinner as long as no single board member, volunteer or employee participates in more than one.

 

The Board of Education also authorizes the purchase of recognition certificates, plaques, or items of value provided that no single individual be presented with plaques, certificates or items of value which have a value in excess of $100.

 

Nothing in this policy shall be construed to limit, restrict, or prohibit the Ashland-Greenwood Public Schools to make any other expenditures which may be authorized by statute.

 

Adopted: November 1, 1993

Revised: December 3, 2001