3320
Policy
Business
Purchasing Procedures
The authority to make
purchases for the school system by use of funds accrued through tax sources is
vested in the Superintendent. Purchases
made by unauthorized persons will not be confirmed by issuance of a purchase
order
The Superintendent will
prepare, or will require employees to prepare, lists of items of regular supply
and equipment for both educational and operational use, setting forth standards
and specifications for materials and services and shall further require that
all materials and services purchased conform to established standards and
specifications.
The Superintendent may
delegate purchasing powers and the development of purchasing procedures to
building administrators and to supervisors within the guidelines established by
adoption of an approved budget and for specific funds which are
placed under the supervision and direction of a building administrator or
supervisor.
Legal Reference: R.R.S.
79-501 District
property; custody and care; duty of board.
Adopted: October 4, 1983
3320
Regulation
Business
Purchasing Procedures
Each employee who has a need for goods and/or services
for the ensuing fiscal year for the carrying out of his or her job shall submit
the request to his or her supervisor in writing on a prescribed form as a part
of the budgeting process prior to April 1 of each year. The requests for goods and services will be
reviewed by the supervisor and subsequently by the Superintendent. when insufficient resources necessitate a reduction in the
total dollar amount of the request the individual originating the request will
be allowed to prioritize whenever possible.
Final determination of purchases will be made by the Superintendent.
When in the course of a fiscal year a request for goods
and/or services is made which is not budgeted the request will be reviewed
under the following criteria.
1. Could the request have been anticipated
prior to the fiscal year?
2. Are funds
available in the program and object which are not committed or which the
commitment of allocation can be changed?
3. Are funds
necessary for continuing the program?
All request for goods and
services must be made on required forms.
Employees committing to or making purchases without prior approval will
be responsible for the payment of such goods.
Employees that incur personal expenses while conducting
school business may file claim for reimbursement of expenses. Expenses may be denied if prior approval for
the activity was not received. Mileage
reimbursement will not be provided when school vehicles are available. Expenses incurred as a result of sponsorship
of an activity will be the responsibility of the activity fund and subject to
approval of the building principal.
Adopted: February 19, 1990