3320

Policy

           

 

 

 

Business

 

Purchasing Procedures

 

 

 

The authority to make purchases for the school system by use of funds accrued through tax sources is vested in the Superintendent.  Purchases made by unauthorized persons will not be confirmed by issuance of a purchase order

 

The Superintendent will prepare, or will require employees to prepare, lists of items of regular supply and equipment for both educational and operational use, setting forth standards and specifications for materials and services and shall further require that all materials and services purchased conform to established standards and specifications. 

 

The Superintendent may delegate purchasing powers and the development of purchasing procedures to building administrators and to supervisors within the guidelines established by adoption of an approved budget  and for specific funds which are placed under the supervision and direction of a building administrator or supervisor.

 

 

 

Legal Reference:            R.R.S. 

                                    79-501 District property; custody and care; duty of board.

 

 

 

 

Adopted:  October 4, 1983

 

 


3320

Regulation

 

 

Business

 

Purchasing Procedures

 

 

 

            Each employee who has a need for goods and/or services for the ensuing fiscal year for the carrying out of his or her job shall submit the request to his or her supervisor in writing on a prescribed form as a part of the budgeting process prior to April 1 of each year.  The requests for goods and services will be reviewed by the supervisor and subsequently by the Superintendent. when insufficient resources necessitate a reduction in the total dollar amount of the request the individual originating the request will be allowed to prioritize whenever possible.  Final determination of purchases will be made by the Superintendent.

 

            When in the course of a fiscal year a request for goods and/or services is made which is not budgeted the request will be reviewed under the following criteria.

           

1.   Could the request have been anticipated prior to the fiscal year?

 

            2.    Are funds available in the program and object which are not committed or which the commitment of allocation can be changed?

 

            3.    Are funds necessary for continuing the program?

 

            All request for goods and services must be made on required forms.  Employees committing to or making purchases without prior approval will be responsible for the payment of such goods.

 

            Employees that incur personal expenses while conducting school business may file claim for reimbursement of expenses.  Expenses may be denied if prior approval for the activity was not received.  Mileage reimbursement will not be provided when school vehicles are available.  Expenses incurred as a result of sponsorship of an activity will be the responsibility of the activity fund and subject to approval of the building principal.

 

 

 

 

Adopted:  February 19, 1990