5142.2
Policy
Students
Safety: Personal and Possessions
Crisis Management Plan
The Board of Education and administration of the Ashland-Greenwood
Public Schools acknowledges the necessity to prepare a Crisis Management Plan
in the event that a crisis should occur.
Our children have a basic need for security and safety. Any event that threatens that feeling of
safety and security will be considered a crisis. There are unlimited possibilities for crisis
situations that could impact the district.
Those include, but, may not be limited to the following situations: suicide, death, acts of violence, trauma,
natural disaster, and accident.
It is the intent of the Crisis Management Plan to develop
and implement:
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administrative
commitment to support the effort of allocating staff time, resources, and
leadership;
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designation of responsible parties. Appropriate staff must be given the directive
and resources to take action. Clear
responsibilities and reporting lines will be spelled out; and
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plan for all staff in-service education. It is imperative that all staff, including
clerical, food service, and maintenance understand the goal of the plan, and
learn prevention strategies.
The superintendent or his or her
designee shall be the district-wide crisis management coordinator. The crisis management coordinator will
appoint building-level teams, coordinate in-service for teams and all staff,
develop plans and job responsibilities and serve as liaison between central
office and staff.
Adopted: March 16, 1992
5142.2
Regulation
Students
Safety: Personal and
Possessions
Crisis Management
Crisis Plan
The Crisis Plan will be managed by a Crisis Team composed
of Superintendent, Principals, Principals’ Secretaries, Counselors, School
Nurse, Designated Public Information Officer and SCIP Team Leaders.
Events Prior to a Crisis
The Superintendent will be responsible to see that the
Crisis Team receives training.
The Principal will be responsible to see that the staff
is in-serviced relative to:
a) identifying potential situations;
b) providing staff with principles of psychological
first aid to help students cope;
c) identifying and discussing confidentiality;
d) identifying ways to identify suicidal students.
The
Principal will review with Law Enforcement the building layout and determine
ways to cordon off parts of the school.
The
Principal will develop a relationship with police; determining when to call and
what type of assistance to provide when they arrive.
The
Principal will review the crisis plan with local law enforcement.
The
Principal will plan and practice various evacuation plans with student and
staff.
The
School Nurse will identify and prepare a list of personnel with CPR and/or
first aid training.
The
Nurse will review crisis plan with local medical personnel.
The
Nurse will identify building layout and building entrances for rescue squad
personnel.
The
Nurse will identify areas for treatment of injured students and/or staff.
The
Principal’s Secretary will develop a team of individuals to make and answer
telephone calls and will brief them on approaches to use.
The
Secretary will develop a plan of notification in case of bus accidents in
coordination with the transportation supervisor.
The
SCIP team leader will develop a team to control crowds of students or public.
During a Crisis
During a crisis the following steps should be taken:
1)
A crisis
situation will be identified by the Superintendent of Principal.
2)
When necessary
the building Principal and his/her designee will contact local law enforcement
and/or emergency personnel.
3)
The crisis team
will be notified of a crisis by the building Principal or Superintendent. Absent crisis team members will have
alternates to respond.
4)
In the event of
an incident at the school necessitating restriction of movement, the Principal
will secure building by announcing that the school will be practicing their
civil defense and crisis preparedness.
Staff will close and lock classroom doors and will maintain students in
the room until further announcement.
Events where the building movement may need to be restricted could
include but may not be limited to: a serious injury to staff or student(s) or
presence of a threatening individual in the building.
5)
If necessary,
the building Principal will ask the building head custodian to secure all the
entrances by locking and/or barring the doors.
6)
The building
Principal’s Secretary will secure all phone lines placing all phone lines on
hold until all necessary out-going calls have been made. At least one telephone line out will be
maintained until the crisis is adverted.
7)
Building
Principal will identify students who may be affected by crisis once building is
secure and ask them to report to the counselor’s office.
8)
If necessary,
the school nurse will establish medical treatment area and assess severity of
situations and apply medical skills. The
nurse will call on and utilize trained staff as necessary.
9)
The building
Principal’s Secretary will contact families and hospitals as necessary along
with a team of staff members designated by him or her.
10) The building Principal’s Secretary will discourage
parents from coming to pick their child up at school. If it is necessary to allow, explain
procedure for picking up child.
The following events will
also be considered in the event of a crisis:
a) The building Principal should conduct after school or
before school a meeting with staff to debrief regarding incident describing the
nature of the incident and reviewing crisis policy and procedures.
b) In the case of a student death, the counselor should
coordinate with parents, clergy and funeral home for memorial and funeral
services, offer assistance, and determine what the family would like to have
shared with the students and staff regarding the death.
c) Upon the conclusion of the immediate threat or
danger, the designated Public Information Officer shall make statements to
press regarding incident and indicate school procedures. The local press should be notified while
other press will be provided statements upon request.
d) The SCIP team leader should initiate a team to
control crowds of students or public when necessary.
e) At the direction of the building Principal, the SCIP
team leader may release students as directed recording the student’s name, who
picked the student up, and what time they left.
f)
The SCIP team
should communicate concisely to students what is happening as soon as possible
in age appropriate terms
After a Crisis
A)
The Public
Information Officer will update news media as necessary.
B)
The Principal
will update staff as necessary
C)
The School Nurse
and Principal will follow-up with family/hospital as conditions merit and
update crisis team members.
D)
The Counselor,
Secretary and Principal shall assist district in maintaining confidentiality.
E)
The Counselor
shall monitor student adjustment and provide long term counseling follow-up to
those who need it.
F)
The Counselor
shall be aware of stressful times such as anniversary dates or birthdays of
deceased students.
G)
The Principal
shall guide students to appropriate memorials.
H)
The Counselor
and Principal shall remove belongings of deceased student and rearrange
classrooms. The Counselor shall deliver
the belongings to the family.
I)
After crisis
subsides, the Superintendent shall have a crisis team debriefing to review
strengths and weaknesses of plan and recommendations for changes.
Adopted: March 16, 1992
Revised: September 15, 2008
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