SAFETY AND SECURITY
MANAGEMENT PLAN
Ashland-Greenwood Public Schools
Ashland, NE
Version Date: February 2001
Table of Contents
Introduction 1
School District Crisis Response and Safety and Security Plan 2
I. Emergency Response 2
II. Chain of Command for Crisis Situation 2
III. Crisis Response Team 2
A. Crisis Response Team Functions 2
IV. Crisis Communication 3
A. Declaring and Communicating an Emergency Situation 3
1. Declaring an Emergency 3
a. Civil Authorities 3
b. Administration 3
B. Communication During an Emergency 3
1. Alarms (Notification of Emergency) 3
2. Intercom 3
3. Radios and/or Cellular Telephones 3
4. Electronic Mail/Communications 4
4. Student Runners 4
C. Communication Plan 4
1. Critical Situations 4
2. Noncritical Situations 4
D. Crisis Communication Center 4
E. Communication with the Media 4
F. General Response Information to Any Declared Emergency 5
V. Crisis Management Procedures 6
A. General Procedures 6
1. Initial Response in an Emergency Situation 6
Introduction
Natural disasters, such as winter storms, tornadoes, floods or other natural disasters, and man-made disasters which can result from chemical spills, noxious fumes, power outages, fires, explosions, etc. are potential hazards for which our school personnel and students, and the community-at-large must be prepared. The school district must also prepare for man-made crises which can come in the form of real or threatened violence, such as weapons on campus and bomb threats, and tragedies such as the sudden death of a teacher or student.
The objective of the Ashland-Greenwood Public Schools Safety and Security Management Plan is to provide the maximum practicable protection for students and school personnel in the event of a crisis.
To meet this objective, we will instruct and prepare students and staff in the appropriate and safe procedures to follow in the event of a campus crisis through staff in-service and student drills. The occurrence of a crisis will require a prompt response from all personnel as they perform their specific assignments from this Plan.
Since no two emergencies will be the same in nature, scope, or magnitude, it is necessary for the school's plans to be basic, flexible, and subject to modification as the need arises. Modification will be at the discretion of the Superintendent or civil authority. However, in any emergency, the following priorities shall apply:
1. Protection of life.
2. Prevention of injury.
3. Protection of property.
4. Preparation of the campus for extended stay or evacuation.
School District Crisis Response and Safety and Security Plan:
- Alarms (Notification of Emergency)
: The school alarm system and/or intercom will be utilized to notify everyone of building evacuations and lockdowns. Campus evacuations will be initiated by verbal commands from Principals on the field after a building evacuation has occurred. All other commands will be delivered verbally by the administration. The "All Clear" alarm for all drills will be given verbally. The Principal, Superintendent or other designated personnel shall give the all clear sign.See, Appendix "B" tab for "Key to Alarm Signals".
- Intercom
: The administration may when practicable communicate the existence of an emergency situation and during any such emergency situation via the intercom system. School personnel should use the intercom system to communicate the existence of an emergency situation, if practicable. Students should only use the intercom system when under the direction of a staff member. If not reporting an emergency situation, students and staff should avoid using the intercom system to avoid overwhelming the system and allow its use for school-wide communications.- Radios and/or Cellular Telephones
: Designated school personnel have been assigned radios and/or cellular telephones for use in emergency situations. The administration shall provide to the staff a list of the persons in possession of the cellular phones. The district shall maintain a list of the staffs personal cell phone numbers as may be available and provided.- Electronic Mail :
District personnel may use district provided e-mail for communication between staff during a crisis.- Student Runners
: School personnel should use student runners to communicate with the administration only if no other means of communication is available.
C. Communication Plan:
E. Communication with the Media : The school district shall provide as much information regarding the emergency situation to the news media as possible. All news media should be directed to the Superintendent's office or other Crisis Communication Center. The Superintendent or his/her designee shall issue press releases, gather updates and arrange interviews, except where the crisis involves multiple law enforcement agencies, in which case the role of media spokesperson will be assumed by the Nebraska State Patrol or the Chief of the Ashland Police Department. Photographers and other media personnel shall not be allowed at the scene if there is still danger in the area, but should be allowed access when the immediate danger is passed. After the emergency, if the situation warrants, the administration will make arrangements for the media to be escorted to the site of the emergency. The Superintendent, or his/her designee, shall release to the media, as soon as possible, school district decisions relating to the incident, whenever it is deemed necessary and access to the information is deemed to be in the best interest of the students. All staff members are expected to be helpful and courteous at all times to the news media, but must refer all questions to the Superintendent, or his/her designee.
F. General Response Information to Any Declared Emergency :
Room & Building Evacuation Procedures
Teachers |
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Principals |
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Maintenance |
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Command Center |
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Nurse and/or Rescue Personnel |
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All other staff |
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Off-Campus Evacuation
An Off-Campus Evacuation will normally follow a Room Evacuation procedure. The directive for an Off-Campus Evacuation will be delivered verbally to faculty by each school's administrator. Off-Campus evacuations shall also take place during extended emergencies during adverse weather conditions. Unless directed otherwise, Off-Campus Evacuations will be to the opposite school building in the district (Elementary to Middle School/High School and Middle School/High School to Elementary).
Teachers |
Upon hearing the alarm system, immediately stop instructions and direct student attention to emergency procedure. Refer to the Emergency Response Packet if necessary. Upon notification from the School Principal to evacuate the campus, move your students toward the bus loading zone. Take Emergency Response Packet with you. Board with your students on the bus with the youngest students boarding first En route to the evacuation site, recheck the class roll. If another student is missing, have the bus driver radio or call the student's name to the School Principal. Upon arriving at the evacuation site, keep your class together at the assigned area for your school. Follow the instructions of the Evacuation Site Coordinator. Remain with your students and await further instructions. |
Evacuation Site Coordinator |
The building principal at the opposite building site will be the evacuation site coordinator Direct arriving classes to the areas of the building assigned for each class. The first bus arriving will have the youngest students board the buses first. |
Principals |
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Maintenance Staff |
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Bus Drivers |
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Director of Transporta-tion |
Acquire a sufficient number of bus drivers. Contact the Command Center to determine if a bus is needed to evacuate any seriously injured students. Such students will be evacuated by ambulance, if possible. If a bus is needed, the bus will evacuate these individuals to a local hospital as directed by the School Nurse or administration. In general, evacuate the injured and faculty and classes first. Other staff will be evacuated last. Instruct them on how many classes to send at what time. Students will basically be held at their Room Evacuation positions by the Principals until you are ready to move them toward the bus loading zone. Attempt to keep one group of students on the buses, one group at the loading zone ready to load the buses and the remaining students at their original Room Evacuation locations. Direct approaching teachers and classes to load buses by classes. Hold approaching students in place if a bus is not currently available. Radio/call Principals to hold classes at their original assigned Room Evacuation locations until buses are available. Maintain radio or telephone contact with buses to monitor progress and to have classes moved to the loading/unloading zone and ready to board buses upon the arrival of a bus. |
School Nurse and Rescue Personnel |
Work with paramedics to determine how injured persons should be transported. If school buses are needed to transport the injured, determine whether to transport them to a local hospital or to the evacuation site. |
Command Center |
Work with civil authorities in deciding to declare an Off-Campus Evacuation. Determine via the Community Evaluation Team that the roads are accessible between the school and the evacuation site, and that the evacuation site is habitable. Coordinate with the Director of Transportation to determine bus readiness. Declare an Off-Campus Evacuation. Notify staff of an Off-Campus Evacuation. Monitor the evacuation from the Command Center. Personally evacuate the campus after the evacuation is completed. See that a sign is posted at the front gate notifying parents of the location of the evacuation site. Develop a message for broadcast to parents. |
All other staff |
If you have a radio/cellular phone, turn it on.
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Lockdown
Teachers and all other staff |
If outside, move students around you (or your class, if you are with them) into the closest classroom or building. Leave behind those who are dead or very seriously injured/immobile; take care of the living in order to prevent further death. Once inside the room or if you were already in a room when the Lockdown was declared, lock all doors, shut and lock the windows, close window blinds and instruct students to get on the floor. Staff should carry room and building keys in order to be able to lock their door. Refer to Emergency Response Packet as necessary. Call the Command Center with vital information or to report classroom emergencies. Call 911 if you have vital information and cannot reach the Command Center on radio, by intercom or telephone. Shut off the light and do not respond to knocks or voices at the door unless directed by a school administrator or civil authority. Remain with students and await further instructions. Keep students silent to make the room appear vacant. Do not respond to a fire alarm (room evacuation alarm). Only evacuate when directed to do so by administration or civil authorities. Turn on your personal computer and log in to the school network and e-mail services when possible for further office communications. Whenever possible e-mail the administrative personnel and their clerical staff to report missing or injured students and other lockdown information. Report via e-mail what group of students are present with you. (i.e. 5th Period Social Studies Class, Mrs. Jones Classroom) Staff shall identify a designated or best area in the classroom. |
Command Center |
Lock down the area you are in by locking all doors, shutting and locking windows, closing blinds. Assess the crisis as information is received. If the Lockdown is warranted and has not been initiated elsewhere, declare the Lockdown via the alarm or intercom system. Call 911 to report the situation. Call offices and other locations to acquire information. Call the faculty roll to determine the location of people. Confirm that the Medical Team is in place in case they are needed after the Lockdown. Inform the Medical Team of injuries as necessary after the Lockdown. If the Lockdown is not being directed by civil authorities, determine and deliver the instructions to all staff following the end of the Lockdown. Give notice as to why the Lockdown occurred and what they are to do next. |
School Nurse and Rescue Personnel |
Lock down the Health Office by locking doors, shutting and locking windows, closing blinds and getting on the floor. Do not leave the Lockdown room until instructed to do so by the school administration or civil authorities. Receive reports from the Command Center of injuries. Attend to injuries after the Lockdown. |
(1) Elementary Building, See Appendix "C" for floor plan and instructions.
(2) Secondary Building, See Appendix "D" for floor plan and instructions.